A Checklist for Launching a New Workspace

Whether you’re opening a new office or just redesigning your current one, there are a few things to keep in mind to make sure...
Creative workspace for talented staff

Whether you’re opening a new office or just redesigning your current one, there are a few things to keep in mind to make sure your workspace is effective and productive. You’ll also want to consider the design and aesthetic of the office before moving forward. Keep reading to learn more about how to launch a new workspace.

Choose the right furniture and equipment for your needs.


Before you start working in your new workspace, try to take care of any major building needs, like electricity, plumbing, and carpentry. If you’re worried about the wiring in your space, contact an Arlington electrician to check the space and ensure you don’t move in before fixing any pressing issues. Have a plumber check out the bathrooms and suggest any additions you may need. When picking flooring, consider installing removable carpet that can be cheaply replaced after getting stained or damaged. This is also your chance to paint the walls and include some of your brand’s colors and themes in the space.

When starting a new workspace, it’s also important to choose the right furniture and equipment for your needs. Take a moment to consider the main furniture you’ll need for your office space. You’ll need a desk, chairs, and computers for all your employees. Make sure the desks provide enough space for necessary items like office supplies and personal items. If you plan to install computers at each desk, be sure to select a keyboard and mouse, as well as mousepads and additional monitors if needed. Be sure to choose comfortable office chairs, as you and your employees will be spending a lot of time in them, so make sure they’re adjustable and supportive. Get organized with storage solutions and invest in cabinets, shelving, and other storage units to keep your work area tidy and organized. Also, don’t forget the basics—you may need a phone, fax machines, printers, paper shredders, and other essential office supplies.

Develop a process for managing workflow in your new space.


When you’re starting a new workspace, it’s important to have a process for managing workflow. This will help ensure that everyone is on the same page and that tasks are completed efficiently. First, define roles and responsibilities. Every workplace has different departments and task assignments, so it’s important to define this upfront. This will help ensure that everyone knows what they need to do and who to contact when tasks arise. Be sure to establish communication protocols early, so tasks are completed smoothly. This means setting up standard procedures for how team members should communicate with each other, as well as when they should communicate. Consider implementing an internal communications software for urgent communication needs and an email platform for client communication.

Add extra amenities to keep your employees happy.

You may want to offer your employees extra amenities within the workspace to boost morale and keep them productive. Many offices offer commute reimbursement and kitchen snacks, while others offer more robust amenities like meditation rooms, yoga breaks, and child care services. You’ll want to add amenities that will create an inviting space, like cozy seating and a HEPA air purifier. If you’re not sure what amenities your employees want, listen to their feedback and implement new ideas as they come in.

Establish rules and guidelines for coworkers to follow in the new space.

Setting some ground rules for the new space is important to help coworkers feel comfortable and get off to a good start. Some things you may want to consider establishing are noise level rules. Keeping the noise at an adequate level is important when you’re hosting clients or having meetings, so be sure to establish that rule early on. You’ll also want to establish kitchen and bathroom hygiene rules to make sure the space stays clean.

A checklist for launching a new workspace helps ensure a smooth transition for you and your employees. Have fun designing your new space, and be sure to consider all of these factors when you’re easing everyone into the new space.

Sam Fisher joined Urban Tulsa as a contributing writer, before taking on the associate editor role. He graduated is a Boston University graduate and resides in Austin, Texas.